Legal Notice
Terms & Conditions
These terms set out the basis on which Khaolega accepts and conducts client engagements. They apply to all matters unless expressly varied in a written terms of engagement letter.
Last revised: April 2025
These terms govern the relationship between Khaolega and its clients. An engagement does not commence, and no solicitor-client relationship is formed, until the firm has issued and the client has accepted a written terms of engagement letter specific to the matter.
1. The Firm
Khaolega is a legal practice registered with the Bar Council Malaysia. The firm's principal office is at Suite 22-1, Menara Maxis, Persiaran KLCC, 50088 Kuala Lumpur. The firm maintains professional indemnity insurance in accordance with Bar Council requirements.
2. Scope of Engagement
The scope of each engagement is defined in the terms of engagement letter issued to the client at the outset of the matter. The firm acts only within that defined scope. Where a client requires advice on matters falling outside the scope of an existing engagement, a separate instruction and terms of engagement will be required.
The firm does not accept instructions for matters in which it has an existing or potential conflict of interest. Conflict checks are conducted before any engagement commences.
3. Services Offered
The firm currently offers the following categories of engagement:
- Considered Advisory Letter — a written advisory letter on a defined legal question, delivered within four working weeks at a fixed fee of RM 1,860
- Contract Review and Negotiation — a review of commercial contracts and support through negotiation, at an indicative fee of RM 2,640 per matter
- Standing Counsel Arrangement — an ongoing advisory retainer for small and medium-sized businesses, held on a twelve-month term at RM 4,180 per quarter
Fees are stated exclusive of applicable taxes, including goods and services tax (GST) or sales and service tax (SST) where applicable. Disbursements — such as filing fees, search fees, or third-party charges — are billed separately at cost.
4. Fees and Payment
Fixed and indicative fees
Where a fixed fee is stated in the terms of engagement, that fee applies to the defined scope of work. Indicative fees are estimates based on typical matters of the kind described; the actual fee may vary where the matter proves materially more complex or time-consuming than anticipated. The firm will advise the client before incurring fees materially above any estimate.
Payment terms
Invoices are issued upon completion of each stage of work, or in accordance with the schedule set out in the terms of engagement. Payment is due within fourteen days of the invoice date. The firm reserves the right to suspend work on a matter where an invoice remains outstanding beyond thirty days.
Disbursements
Disbursements incurred on a client's behalf are billed at cost without mark-up. Where disbursements of a material size are anticipated, the firm may request a payment on account before they are incurred.
5. Confidentiality
The firm holds all information received from clients in the course of an engagement in strict confidence. Information will not be disclosed to third parties without the client's consent, except where disclosure is required by law, court order, or the firm's regulatory obligations.
The duty of confidentiality survives the conclusion of an engagement and continues to apply after the solicitor-client relationship has ended.
6. Nature of Advice
Advice provided by the firm represents the firm's reading of the applicable legal framework as it stands at the time the advice is given. It does not constitute a warranty or prediction of outcome. The law is subject to change, and advice given at one point in time may require revision if material developments occur.
Written advisory letters prepared under the Considered Advisory Letter service are offered as written counsel for the client's own use. They are not opinions prepared for third-party reliance and should not be shared with or relied upon by parties other than the client without the firm's prior written consent.
7. Limitation of Liability
The firm's liability to a client in connection with any engagement is limited to direct loss arising from the firm's own negligence or breach of duty. The firm is not liable for indirect, consequential, or speculative loss.
The firm's aggregate liability in connection with any single engagement shall not exceed the total fees paid by the client for that engagement, except in cases of fraud or wilful misconduct.
Nothing in these terms limits any liability that cannot be lawfully excluded under Malaysian law.
8. Termination
Termination by client
A client may terminate an engagement at any time by written notice to the firm. Fees for work completed to the date of termination, together with any disbursements incurred, remain payable.
Termination by the firm
The firm reserves the right to withdraw from an engagement where: the client instructs the firm to act in a manner inconsistent with the firm's professional obligations; the client fails to provide information reasonably required to conduct the matter; or an invoice remains unpaid for an extended period. The firm will give reasonable notice before withdrawing.
9. Anti-Money Laundering
The firm is subject to anti-money laundering and counter-terrorism financing obligations under Malaysian law. The firm will conduct client due diligence checks at the outset of an engagement and may request identity documents and information about the source of funds. The firm cannot accept instructions where required due diligence cannot be satisfactorily completed.
10. Governing Law and Disputes
These terms and any engagement governed by them are subject to the laws of Malaysia. Any dispute arising from a client engagement that cannot be resolved through discussion shall be referred to the Bar Council Malaysia's complaints and disciplinary process in the first instance, and thereafter to the courts of Malaysia.
11. Website Use
The content of this website is provided for general information only. Nothing on this website constitutes legal advice, and access to or use of this website does not establish a solicitor-client relationship. The firm makes no warranty as to the accuracy or currency of the information on this website and accepts no liability for reliance upon it.
12. Contact
Enquiries regarding these terms may be directed to the firm at [email protected] or by telephone on +60 3-2161 8473.
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